Lease Agreements

A lease is a legally binding contract. Any changes to the lease agreement should be made in writing and signed by both parties. Verbal agreements—even those made by the landlord—may not hold up legally. Some lease clauses are illegal in New York State and therefore void, even if signed. For example:

  • A tenant cannot waive their right to a summary proceeding before an eviction.
  • A landlord cannot grant themselves unrestricted access to the unit.

These provisions violate public policy and are unenforceable.


When a Lease Ends

If a lease ends and is not renewed, but the tenant remains in the unit, the landlord can file a “holdover” eviction, unless the tenant is protected by Good Cause Eviction. However, if the landlord accepts rent after the lease expires, the tenant becomes a month-to-month tenant, subject to the same terms as the prior lease.


Breaking a Lease

Tenants in New York State may legally break a lease under the following conditions:

  1. Domestic Violence – With a final order of protection and a request to family court, the tenant may terminate the lease without penalty.
  2. Military Service – Due to deployment or active duty.
  3. Senior Citizens – If certified by a physician as no longer able to live independently (tenant must be over 62).

If a lease is broken for any other reason, tenants should be aware of possible consequences:

  • The landlord may sue for unpaid rent.
  • A judgment may be issued for the months the unit was vacant.
  • This may result in wage garnishment or damage to credit.

⚠️ IMPORTANT: Landlords are legally expected to make a good faith effort to re-rent the unit if a tenant breaks the lease. If they do not attempt to re-rent, a judge may reduce the amount owed. However, if the landlord makes reasonable efforts to re-rent and the unit remains vacant, they may recover unpaid rent and retain the security deposit.

If the unit becomes uninhabitable due to fire or another issue beyond the tenant’s control, the tenant should be able to vacate without lease penalties.


Month-to-Month Tenancy

A month-to-month tenancy is the default arrangement when:

  • There was never a lease, or
  • A fixed-term lease expires, and the landlord continues accepting rent.

In these cases, the original lease terms still apply, even if it has technically ended.

30-60-90 Day Rule

If a landlord wishes to terminate a month-to-month tenancy or raise rent significantly, they must give written notice based on how long the tenant has occupied the unit:

  • 30 days’ notice if tenant has lived there less than 1 year
  • 60 days’ notice if tenant has lived there 1–2 years
  • 90 days’ notice if tenant has lived there more than 2 years

⚠️ Important Note: This rule also applies to rent increases over 5% or $50, whichever is less.

If the tenant continues paying rent after the notice period, and the landlord accepts that rent, the notice becomes void and a new notice must be issued.

Example: If you’ve lived in a unit for over 2 years and receive a 90-day notice on March 1, but the landlord accepts July rent after that period ends, the original notice is invalidated.

⚠️ Important Note: The 30-60-90 rule functions differently under Good Cause Eviction laws. See the relevant section for details.


Recurring Leases

Recurring (or automatic renewal) leases are legal, but the landlord must provide the tenant with 60 days’ written notice prior to renewal. Without this notice, the automatic renewal may not be enforceable.

Security Deposits

How Much Can Be Charged?

  • Maximum allowed: One month’s rent
  • No additional fees (cleaning, pet, etc.) can be charged as part of the deposit
  • If the property is sold, the security deposit must be transferred to the new owner within 5 days, or returned to the tenant for them to transfer.

What Can a Landlord Deduct?

  • Unpaid rent or utility bills
  • Damage beyond normal wear and tear
  • Moving and storage of tenant’s belongings (if abandoned)
  • Lost income from a lease break (if the unit remains vacant and no replacement tenant is found)

Normal wear and tear includes things like faded paint, minor scuffs, or worn carpet. Holes in walls, broken appliances, or extensive filth are considered damage.


Return Timeline & Tenant Protections

For Leases Ending After July 14, 2019:

  • Landlord must offer a pre-move-in inspection with a written checklist.
  • Upon move-out, landlord must:
    • Provide a 14-day written statement listing deductions.
    • Return the remaining deposit within 14 days of move-out.

For Leases Ending Before July 14, 2019:

  • Landlords must return the deposit within a “reasonable time” (usually 30 days).
  • Emergency moves due to code violations or safety concerns should trigger immediate return of the deposit.

If the landlord fails to do this, they forfeit their right to keep any portion of the deposit. Tenant may sue for double the deposit as punitive damages.


Move-Out Best Practices

  • Leave the unit “broom clean”
  • Take photos of every room and fixture before leaving
  • Keep copies of written communication with the landlord
  • Ask for a walk-through and checklist, if not offered

Documentation Best Practices

  • Before you move in
  • While living in the apartment
  • As you move out

Good records = strong protection.


When There’s a Dispute

1. Try to Resolve Informally

Speak or write to your landlord. Keep records of all contact.

2. Prepare for Small Claims Court (If Needed)

If the deposit isn’t returned properly, tenants may file a claim (up to $5,000) in Small Claims Court.
See Small Claims Court Process for details on how to file.

Bring to court: Photos and videos of the apartment before and after, move-in/move-out checklists, witness statements, receipts, repair requests, and/or code enforcement reports

3. What Landlords Must Prove

If the landlord claims damage, they must show:

  • Photos
  • Receipts or estimates
  • Evidence that damage exceeds normal wear and tear

⚠️ Important Note: Bring printed copies — cell phone photos/videos are not accepted as evidence by all judges. The burden of proof is on the tenant to disprove the landlord’s claims.📝 Best Advice: Document Everything